Part-Time Office Assistant

Position Overview:

We are seeking a highly organized and professional Part-Time Office Assistant to join our dynamic team at Rolling Ridge Wedding & Event Center. This role is essential in ensuring the smooth operation of our event center by providing
outstanding customer service, maintaining meticulous attention to detail, and effectively managing various office tasks.

Key Responsibilities:

  • Customer Service Excellence: Provide superior customer service to clients, event organizers, and guests. Address inquiries and resolve issues with a friendly and professional demeanor.
  • Communication: Handle and respond to emails, phone calls, and other inquiries in a timely manner. Maintain clear and effective communication with all stakeholders.
  • Event Tracking: Monitor and track upcoming events, ensuring that all details are accurately recorded and communicated. Follow detailed procedures for each event to ensure smooth execution.
  • Administrative Support: Perform general office tasks including data entry, scheduling, and maintaining organized records. Utilize Google products and programs effectively for document creation, spreadsheets, and other
    administrative functions.
  • Attention to Detail: Ensure all tasks are completed with precision and accuracy. Review and verify information to avoid errors and omissions.
  • Timeliness: Respond promptly to all communications and complete tasks in a timely manner to support the efficient operation of the event center.
  • Vendor Collaboration: Connect with appropriate vendors to ensure evey event has what is needed prior to event date. Conduct facility walkthroughs.
  • Supply Ordering: order and restock facility supplies as needed.

Qualifications:

  • Experience: Minimum of 3 years of related office experience in a similar role, preferably within an event or hospitality setting.
  • Computer Skills: Proficient in Google products and programs (e.g., Google Drive, Google Calendar, Google Sheets). Ability to quickly learn and adapt to new software and tools.
  • Communication Skills: Excellent verbal and written communication skills. Ability to convey information clearly and professionally.
  • Customer Service: Proven track record of delivering exceptional customer service. Ability to handle diverse situations and maintain a positive attitude.
  • Attention to Detail: Strong attention to detail with the ability to manage multiple tasks and priorities effectively.
  • Professionalism: Demonstrated professional demeanor and ability to work independently as well as part of a team.

Work Schedule:

  • Part-time hours; schedule to be determined based on the needs of the event center. Flexibility required for occasional evening or weekend shifts.

Compensation:

  • Competitive hourly wage based on experience.

How to Apply:

Interested candidates should submit their resume and a cover letter outlining their relevant experience and qualifications to jill.magelssen@expresspros.com.